APS Managed Print Services
Many organizations find their printing costs inching higher every year, and they are looking for ways to gain more control and eliminate unnecessary expenses. Actionable Print Solutions (APS) provides Managed Print Services that reduce costs while improving workflow. With Managed Print Services, a company can assume centralized control of printing resources and implement cost-saving solutions for purchasing supplies and managing inks and toners.
Managed Print Services from APS delivers numerous benefits:
- Cost Reduction: Costs for printer supplies are reduced.
- Improved Control: Printers are centrally identified; maintenance and supply issues are proactively resolved.
- Reduced Printer Downtime: Our system provides proactive service response.
- Precise Reporting: Managers can receive complete reports of printer activity and can determine what printing is really costing them.
Survey & Assessment
To manage printing and copying services effectively, it is essential first to quantify and evaluate a company’s print usage. APS begins the print management process by conducting a thorough assessment of a company’s entire print operations. We identify all printers and copiers and install data collection software* that gathers comprehensive data on every printer’s usage.
*Software gathers macro data only – not document content
After two to four weeks of monitoring, we develop a usage report that profiles printer/copier usage and provides vital information for managing print services.
Proactive Monitoring and Maintenance
Once a company implements Managed Print Services, all printer usage and alerts are monitored continuously with sophisticated software. Calls for maintenance and supplies are automatically logged and processed, so that devices can be serviced promptly and the necessary supplies are always at hand. APS technicians can perform all printer maintenance.
Printer usage reports are collected centrally, which simplifies the creation of periodic reports.
A large company with multiple locations can generate numerous orders for toner every week. Managing and fulfilling those orders can consume a lot of employee and manager time. APS can help with our Automated Toner Replenishment service, which monitors printers and copier status, including toner level in each device. The software is programmed to compile toner orders, place them automatically and alert management that the orders have been placed. Replacement toner is always there when you need it, and staff is free to concentrate on core business challenges.
APS’ Managed Print Services reduce the cost of printing and copying by adding efficiencies and eliminating waste. Consumable supplies are re-ordered automatically using information supplied by print/copy devices, and device downtime is minimized because maintenance issues are promptly reported and processed. Savings of 20 percent in print/copy costs are typical.
With APS Print Management Services, a company can automate much of its supply ordering. Our data collection software can monitor each device in the printer/copier fleet for alerts about its toner level, consolidate the orders, and place the orders automatically. Employees and managers spend less time on ordering, and essential printing supplies are always at hand.
To ensure that clients achieve the maximum benefit of Managed Print Services, APS conducts periodic print management reviews with each client. Using current and historic reports, we check the company’s progress towards its goals and adapt the management strategy to optimize performance.